How do I remove a member and free their seat?

Remove someone who no longer needs access. They lose access at once; the records, notes and tasks they created stay in the workspace.

Step by step

1. Open Settings, then Members, and click the remove icon at the end of the person's row. In the Remove Member dialog, tick Also remove from the organization if they should lose every workspace and free their seat, then click Remove.

Seats: workspace vs organization

A seat is counted for each person in the organization, not per workspace. So:

• If your organization has one workspace, removing someone also removes them from the organization and frees their seat.
• If it has several workspaces, removing someone from one workspace keeps them in the organization, and in its other workspaces: the seat stays taken. Tick Also remove from the organization to free it. Organization owners and admins can also remove people on Settings → Organization.

Freeing a seat doesn't lower your bill by itself: lower the number of seats afterwards. See How to add or remove seats, connected accounts or workspaces.

Good to know

• To stop an invitation that wasn't accepted yet, click Cancel invitation under Pending Invitations.

Related

• How roles and permissions work
• How seats and connected accounts are counted
• How to delete my user account